How do I add a new Supplier or Customer, or setup bank statement links for an existing supplier/customer?
The entry screen is divided into the following tab sections:
Step 2 - Basic Details
Select the Type as 'Customer (Receipts)' or 'Supplier (Payments)'.
Select Print Cheque if using pre-printed cheque stationery for this supplier.
Select Unregistered Supplier (no GST) for a supplier that is not registered for GST.
Select Exclude from debtors/creditors if this name is not required in the debtors/creditors system, i.e. it is only used in cashbook transaction entries.
Default as Internal Transactions - only used where multi-company installations of Cashbook do inter-company sales and purchases. Tick this box if you are doing such transactions and by default, if using this customer/supplier, you want those transactions marked as Internal.
Enter the Name of the supplier or customer.
Enter the ABN.
Enter transaction defaults as required:
whether you want each transaction for this customer/supplier, by default, to have:
a single disssection - only 1 account is required. This option is the most likely one to use if you are using the PS Data Feed add-on to automatically import bank transactions.
multiple dissections - you will need to defne how to construct the dissections
Default Reference - select from the drop-down list . (eg. BPAY, D/CREDIT, D/DEBIT, EFT, DEPOSIT.)
Default Account - select from the drop-down list . (eg. 328 Bank Fees)
Default Enterprise - select from the drop-down list . (eg. CABD Cattle Breeding)
Default Amount - an amount is only entered if it never changes. (eg. Rent payment)
Default Dissection Note - entered if transaction description never changes.
Step 3 - Contact Details
Click on the Contact Details tab.
Enter Contact Name, Telephone, Facsimile, Mobile and Email.
Step 4 - Addresses
Click on the Addresses tab.
Enter Billing Address.
Click on the Copy Billing Address button if the Delivery Address is the same as the Billing Address. (Optional)
Enter Delivery Address (Optional) if it differs from the Billing Address.
Step 5 - EFT Details
Enter EFT banking details of supplier or customer, if applicable. - this will be used in generating a file of transactions for processing with bank Electronic Funds Transfer software.
Tick the Pay by EFT box if you have appropriate software installed.
Step 6 - Schedule
For a regular payment to be processed automatically, complete schedule details for frequency, due date and number of payments remaining.
Step 7 - Invoicing
Enter name to appear on invoice, classification, terms and note (to display/print on invoice for this supplier/customer) as required.