Add Supplier or Customer Details

How do I add a new Supplier or Customer, or setup bank statement links for an existing supplier/customer?

Step 1.

• Click on the Setup > Suppliers and Customers menu option.
• Click on the Add button.

The entry screen is divided into the following tab sections:

• Basic Details
• Contact Details
• Addresses
• EFT Details
• Schedule
• Invoicing

Step 2 - Basic Details

• Select the Type as 'Customer (Receipts)' or 'Supplier (Payments)'.

• Select Print Cheque if using pre-printed cheque stationery for this supplier.

• Select Unregistered Supplier (no GST) for a supplier that is not registered for GST.

• Select Exclude from debtors/creditors if this name is not required in the debtors/creditors system, i.e. it is only used in cashbook transaction entries.

• Default as Internal Transactions - only used where multi-company installations of Cashbook do inter-company sales and purchases. Tick this box if you are doing such transactions and by default, if using this customer/supplier, you want those transactions marked as Internal.

• Enter the Name of the supplier or customer.

• Enter the ABN.

• Enter transaction defaults as required:

  • whether you want each transaction for this customer/supplier, by default, to have:

    • a single disssection - only 1 account is required. This option is the most likely one to use if you are using the PS Data Feed add-on to automatically import bank transactions.

    • multiple dissections - you will need to defne how to construct the dissections

  • Default Reference - select from the drop-down list . (eg. BPAY, D/CREDIT, D/DEBIT, EFT, DEPOSIT.)

  • Default Account - select from the drop-down list . (eg. 328 Bank Fees)

  • Default Enterprise - select from the drop-down list . (eg. CABD Cattle Breeding)

  • Default Amount - an amount is only entered if it never changes. (eg. Rent payment)

  • Default Dissection Note - entered if transaction description never changes. 

For example:

Step 3 - Contact Details

• Click on the Contact Details tab.

• Enter Contact Name, Telephone, Facsimile, Mobile and Email.

For Example:

Step 4 - Addresses

• Click on the Addresses tab.

• Enter Billing Address.

• Click on the Copy Billing Address button if the Delivery Address is the same as the Billing Address. (Optional)

• Enter Delivery Address (Optional) if it differs from the Billing Address.

Step 5 - EFT Details

• Enter EFT banking details of supplier or customer, if applicable. - this will be used in generating a file of transactions for processing with bank Electronic Funds Transfer software.

• Tick the Pay by EFT box if you have appropriate software installed.

Step 6 - Schedule

• For a regular payment to be processed automatically, complete schedule details for frequency, due date and number of payments remaining.

Step 7 - Invoicing

• Enter name to appear on invoice, classification, terms and note (to display/print on invoice for this supplier/customer) as required.

Step 8

• Click on the OK button to save.