PS Cashbook

Add Supplier or Customer Details


How do I add a new Supplier or Customer, or setup bank statement links for an existing supplier/customer?

Detailed Description

Step 1.

  • Click on the Setup > Suppliers and Customers menu option.
  • Click on the Add button.

The entry screen is divided into the following tab sections:

  • Basic Details
  • Contact Details
  • Addresses
  • EFT Details
  • Schedule
  • Invoicing


Step 2 - Basic Details

  • Select the Type as 'Customer (Receipts)' or 'Supplier (Payments)'.

  • Select Print Cheque if using pre-printed cheque stationery for this supplier.

  • Select Unregistered Supplier (no GST) for a supplier that is not registered for GST.

  • Select Exclude from debtors/creditors if this name is not required in the debtors/creditors system, i.e. it is only used in cashbook transaction entries.

  • Default as Internal Transactions - only used where multi-company installations of Cashbook do inter-company sales and purchases. Tick this box if you are doing such transactions and by default, if using this customer/supplier, you want those transactions marked as Internal.

  • Enter the Name of the supplier or customer.

  • Enter the ABN.

  • Enter transaction defaults as required:

    • whether you want each transaction for this customer/supplier, by default, to have:

      • a single disssection - only 1 account is required. This option is the most likely one to use if you are using the PS Data Feed add-on to automatically import bank transactions.

      • multiple dissections - you will need to defne how to construct the dissections

    • Default Reference - select from the drop-down list . (eg. BPAY, D/CREDIT, D/DEBIT, EFT, DEPOSIT.)

    • Default Account - select from the drop-down list . (eg. 328 Bank Fees)

    • Default Enterprise - select from the drop-down list . (eg. CABD Cattle Breeding)

    • Default Amount - an amount is only entered if it never changes. (eg. Rent payment)

    • Default Dissection Note - entered if transaction description never changes. 


For example:

Step 3 - Contact Details

  • Click on the Contact Details tab.

  • Enter Contact Name, Telephone, Facsimile, Mobile and Email.

For Example:


Step 4 - Addresses

  • Click on the Addresses tab.

  • Enter Billing Address.

  • Click on the Copy Billing Address button if the Delivery Address is the same as the Billing Address. (Optional)

  • Enter Delivery Address (Optional) if it differs from the Billing Address.

Step 5 - EFT Details

  • Enter EFT banking details of supplier or customer, if applicable. - this will be used in generating a file of transactions for processing with bank Electronic Funds Transfer software.

  • Tick the Pay by EFT box if you have appropriate software installed.


Step 6 - Schedule

  • For a regular payment to be processed automatically, complete schedule details for frequency, due date and number of payments remaining.


Step 7 - Invoicing

  • Enter name to appear on invoice, classification, terms and note (to display/print on invoice for this supplier/customer) as required.


Step 8

  • Click on the OK button to save.

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