Company-Setup Wizard

How do I create a new company in Cashbook?

When you first install Cashbook Platinum, a Demonstration company is automatically set up for you. The Demonstration company is a sample company that you can explore to see how Cashbook works.

There are 2 methods of creating a new company - Fast Add and Wizard. If you have not set up a new company before, we strongly suggest that you use the Setup Wizard to assist in setting up your new company. The Wizard enables you to set up and customize many features of your company, using a simple step-by-step interview procedure.
 

Setup - Adding a New Company

• Click on the File > Companies menu option.

• Click on the Add button.
• Click on the Wizard radio button.
• Click on the OK button.

Step 1: Company/Entity Name and Basic Details

• Enter the name of the Cashbook company you wish to create. i.e. your business or company name.
• Click on Folder icon to select a default backup location. - this is optional.
• Enter the first day of your current financial/accounting year.
• Click on the Next button.

Step 2: Contact Information and Other Settings

• Enter all company information. This information will appear on many reports.
• Tick the following Module check boxes if you want to:
  • Activate Debtors (customers) invoicing - this function provides a means of generating invoice for goods and services sold and for tracking debtor balances (money owed to your business).
  • Activate Creditors (suppliers) invoicing - this function provides a means of entering invoice details for goods and services purchased and for tracking creditor balances (money your business owes).
  • Allow cashbook entries direct to Asset, Liability & Equity (Trust Accounting).
• Click the Next button.

Step 3: Enterprises/Chart of Accounts.

• Select a company template, e.g. Cattle, Sheep, Grazing, Farming, etc. - this determine your chart of accounts and enterprise(s).

Note: These default charts of accounts and enterprises that are automatically set in conjunction with the selected template, can be modified to suit your requirements any time after initial setup. (Chart of Accounts can also be customized in Step 6 of the Wizard process.)

• Click on the Next button.

Step 4: Build Cashbook Company File

• Cashbook is now ready to build the company file based on the information you have provided so far.
• Click on the Next button.
• Click on the Previous button if you wish to change any information before the company is built.

Step 5: GST Configuration:

• General:
  • Tick the Activate GST in Cashbook Plus! if you are registered for GST
  • Default Usual GST% Rate is 10.00.
  • Print Cashflow Reports GST exclusive - if selected, cashflow reports will show figures net of GST with the relevant GST totals reported separately. This is the recommended setting.
  • GST Return Basis - Cash or Accrual. Click on the ATO Choosing an accounting method for further information.

• BAS Return
  • Frequency - Default is Three Month, i.e. quarterly.
  • Return Options: Nearly always 1. Report and Pay/Claim actual GST.

• PAYG Withholding
  • Frequency - default in Three Month (quarterly).
  • Update PAYG BAS totals from (1) Payroll, (2) Cashbook or (3) Manual entry/Not used. This determines how item W1 (Gross wages) and W2 (PAYG withheld amounts) will be calculated in the BAS Return.

• PAYG Instalments
• Click on the ATO's Who needs to pay PAYG instalments for more information.
• If you tick the Include PAYG instalments on BAS Return check box you will have the following Options:
  • Calculated (income x rate %) - calculated by Cashbook.
  • ATO advised instalment:
    • No. of Instalments - 4 (normal setting) or 2 (for primary producers).
    • Instalment Amount - instalment amounts advised by ATO. 

• Click on the Next button.

Step 6. Chart of Accounts Customisation (advanced Option):

• You can modify (add, edit or delete) your Chart of Accounts at this point, or at any time after your initial setup.
• Click on the Next button.

Step 7. Opening Assets and Liabilities (Advance Option):

• Enter opening balances for assets and liabilities and last year's equity.
• If you are unsure of these values or do not know whether to enter these as Accounting or Management figures or both, please consult your accountant.
• Opening Balances can be entered after the initial setup using the Setup > Opening Balances > Assets and Liabilities menu option.
• Click on the Next button. 

Step 8 Finish building your Cashbook company:

• Click on the Finish/Exit button.