PS Cashbook

Add Bank Transaction


How do I add a new bank transaction?

Detailed Description

To add resipts and payment transactions follow these instructions:

Step 1 - 

  • Click on the Cashbook toolbar icon in the top left corner of your screen.


Step 2 -

  • This function provides the facility to easily Add, Edit or Delete bank account transaction in Cashbook.
  • Upon selection of this option, the system will display a list of transactions already entered into your main bank account.
  • Two drop-down boxes at the top of the window allow you to: 
    • Select a different bank account (or <All Bank> accounts) and;
    • Change the sort order of the list of transactions to: Entry, Order, Date, Description, Reference or Amount.
    • Click on the Add button.


Step 3 -

  • In the Add Tranactions screen, fill in the relevent transaction information:
  • Type: Click on the Payment, Receipt (deposit), Transfer To or Cash Journal radio dial to select.
  • Date: Transaction date in the format DD/MM/YYY (or select from the pop-up calendar)
  • Reference:
    • ATM (ATM withdrawal)
    • BPAY
    • C/CARD (credit card)
    • D/CREDIT (money automatically deposited into your account.)
    • D/DEBIT (money withdrawn automatically from your account on a regular basis. e.g. rent.)
    • DEPOSIT (cash or cheques desposited into your account at the bank.)
    • EFT (electronic funds transfer-transfer of money from one bank account to another.)
    • FEE (e.g. Bank Fees.)
    • cheque numbers e.g. 000105.
  • Paid To:
    • Enter the name of the Supplier or Customer name or select from the drop-down list.
    • To activate SmartFind dynamic searching on he list, just start typing the name of the required item - the systems will refine the search as more key strokes are entered. When the required item is visible, simply press Enter key to move to the next field.
    • If the Supplier or Customer is a new one, you can add them to the Supplier Customer list on the fly.
      • Click Yes to Confirm message: 'Description not on file. Add it?'
      • Click on either Supplier (Payments), Customer (Receipts) or Both radio dial to select.
      • Click on Payment or Receipt radio dial to select Default Transaction Type.
      • Name (Should already be entered. Amend if not correct.) e.g. Telstra Corporation Pty Ltd
      • ABN
      • Select Defaults for transactions using this name: (optional)
      • Click on the radio dial to select either:
        • Single dissection line (transaction is allocated to one account code.)
        • Multiple dissection lines (transaction is split between account codes)
        • Item code
      • Reference (default) e.g. BPAY
      • Account e.g. 169 Telephone
      • Enterprise (if applicable)
      • Amount
      • Dissection Note
      • Click on the Contact Details, Address, EFT Details, Schedule, Invoicing tabs and fill in any applicable information.
        • Contact Details - enter contact name, phone numbers and emails as required.
        • Address - enter contact address details as applicable.
        • EFT - enter EFT banking details if applicable - this will be used in generating a file of transactions for processing with bank Electronic Funds Transfer software.
        • Schedule - for regular payments to be processed automatically, complete schedule details for frequency, due date and number of pyaments remaining.
        • Invoicing - enter name to appear on invoice, classification , term and note (to display/print on invoice screen for this customer/supplier) as required.
    •  Click OK to save.
    • Note: entering as much data for a supplier or a customer upon setup will simplify and speed up the data entry process.

For example:


  • Gross Amount Including GST - amount of the transaction.
  • If dissection line does not autofill from Supplier/Customer setup:
  • Select an account Code from the drop-down list. e.g. 169 Telephone.
  • Enterprise - if applicable.
  • Quantity - if applicable.
  • Note (Optional) - enter a description that describes the transaction. e.g invoice number.



  • The screen will automatically prepare for another transaction.
  • Click on the Cancel button if you have no further transactions to enter.


Step 4 -

  • Once the transaction is added it will appear in the Cashbook transaction listing.



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