Add Bank Transaction

How do I add a new bank transaction?

To add resipts and payment transactions follow these instructions:

Step 1 - 

• Click on the Cashbook toolbar icon in the top left corner of your screen.

Step 2 -

• This function provides the facility to easily Add, Edit or Delete bank account transaction in Cashbook.
• Upon selection of this option, the system will display a list of transactions already entered into your main bank account.

• Two drop-down boxes at the top of the window allow you to: 
  • Select a different bank account (or <All Bank> accounts) and;
  • Change the sort order of the list of transactions to: Entry, Order, Date, Description, Reference or Amount.
  • Click on the Add button.

Step 3 -

• In the Add Tranactions screen, fill in the relevent transaction information:
• Type: Click on the Payment, Receipt (deposit), Transfer To or Cash Journal radio dial to select.
• Date: Transaction date in the format DD/MM/YYY (or select from the pop-up calendar)
• Reference:
  • ATM (ATM withdrawal)
  • BPAY
  • C/CARD (credit card)
  • D/CREDIT (money automatically deposited into your account.)
  • D/DEBIT (money withdrawn automatically from your account on a regular basis. e.g. rent.)
  • DEPOSIT (cash or cheques desposited into your account at the bank.)
  • EFT (electronic funds transfer-transfer of money from one bank account to another.)
  • FEE (e.g. Bank Fees.)
  • cheque numbers e.g. 000105.
• Paid To:
  • Enter the name of the Supplier or Customer name or select from the drop-down list.
  • To activate SmartFind dynamic searching on he list, just start typing the name of the required item - the systems will refine the search as more key strokes are entered. When the required item is visible, simply press Enter key to move to the next field.
  • If the Supplier or Customer is a new one, you can add them to the Supplier Customer list on the fly.
    • Click Yes to Confirm message: 'Description not on file. Add it?'
    • Click on either Supplier (Payments), Customer (Receipts) or Both radio dial to select.
    • Click on Payment or Receipt radio dial to select Default Transaction Type.
    • Name (Should already be entered. Amend if not correct.) e.g. Telstra Corporation Pty Ltd
    • ABN
    • Select Defaults for transactions using this name: (optional)
    • Click on the radio dial to select either:
      • Single dissection line (transaction is allocated to one account code.)
      • Multiple dissection lines (transaction is split between account codes)
      • Item code
    • Reference (default) e.g. BPAY
    • Account e.g. 169 Telephone
    • Enterprise (if applicable)
    • Amount
    • Dissection Note
    • Click on the Contact Details, Address, EFT Details, Schedule, Invoicing tabs and fill in any applicable information.
      • Contact Details - enter contact name, phone numbers and emails as required.
      • Address - enter contact address details as applicable.
      • EFT - enter EFT banking details if applicable - this will be used in generating a file of transactions for processing with bank Electronic Funds Transfer software.
      • Schedule - for regular payments to be processed automatically, complete schedule details for frequency, due date and number of pyaments remaining.
      • Invoicing - enter name to appear on invoice, classification , term and note (to display/print on invoice screen for this customer/supplier) as required.
  •  Click OK to save.
  • Note: entering as much data for a supplier or a customer upon setup will simplify and speed up the data entry process.

For example:

• Gross Amount Including GST - amount of the transaction.
• If dissection line does not autofill from Supplier/Customer setup:
• Select an account Code from the drop-down list. e.g. 169 Telephone.
• Enterprise - if applicable.
• Quantity - if applicable.
• Note (Optional) - enter a description that describes the transaction. e.g invoice number.

• The screen will automatically prepare for another transaction.
• Click on the Cancel button if you have no further transactions to enter.

Step 4 -

• Once the transaction is added it will appear in the Cashbook transaction listing.