Enter a Share Purchase into the Investment Register via a Cashbook transaction

BEFORE YOU START MAKE SURE YOU HAVE SETUP YOUR INVESTMENT REGISTER LINK IN CHART.

To add the purchase of shares to the investment register via a Cashbook transaction:

• Click on the Cashbook toolbar option.
• Click on the Add button.
• Click Yes to the Confirm message: 'Do you want to enter transactions for "............", in the company file "............"?

(A) INITIAL SHARE PURCHASE

In the Add Transaction window enter the transaction details:

• Type: Payment
• Date: e.g. 06/07/2018
• Reference: e.g BPAY
• Paid To: e.g. BHP Group Limited
• Gross Amount Including GST: 6630.00
• Account: 193 Purchase - Shares
• Note: this dissection line is red, which indicates that account 193 Purchase - Shares is linked to the Investment Register.
• Quantity: the number of shares purchased e.g. 200
• Note: this dissection line is red, which indicates that account 460 Shares Purchased is linked to the Investment Register.
  • Using the tab key, tab through to the Note (Optional), type in the name of the stock (name of the share company) e.g BHP Group Limited, then click on the [I] box to access the Investment Register.

This will automatically take you to the Add a new Investment window.

• Enter the share purchase information:
• Some of the text boxes will automatically fill from your Cashbook purchase transaction.
  • Type - select from drop-down list - e.g. Shares. Note that you can use the [+] button to add to or change the list of investment types.
  • Code e.g. ASX Code for shares  e.g. BHP.
  • Investment name e.g. BHP Group Investment.
  • No of Units (purchased) e.g. 200
  • Purchase Date - e.g. 06/07/2018
  • Cost - net total cost of investment. e.g. 6630.00
  • Avg. Price - this automatically calculates. Make sure this is correct. e.g 33.15
  • Industry Class - (optional) e.g. Mining
  • Expected Yield % - (optional)
  • Valuation Date and Value - (optional) - If left blank, initial value will be set to the same as initial cost.
  • Due Date - (optional) - e.g. used for term deposit type investments.
  • Notes - up to 2 lines.
  • This Investment is Inactive - tick to indicate that the investment is no longer held.
  • Click on the OK button to save.

• This will take you back to the Add Transactions window.
  • Click on the OK button to save the transaction.

(B) ADDITIONAL SHARE PURCHASE

If your purchase of shares is an additional parcel to your existing share holding, for example:

• Enter your share purchase transaction via cashbook.
• In the Notes (optional) text box select share from drop-down list.
• Click on the [I] button to access the Investment Register.

• This will automatically take you to the Add transaction for Investment "BHP Group Limited" window.
  • Most information will be automatically prefilled from your Cashbook share purchase transaction.
  • Notes - (optional) e.g. BUY contract number or 1 for 9 Rights Issue.
  • Click on the OK button to save. 

• This will automatically take you to the Cashbook Add Transaction window.
• Click on the OK button to save.