PS Cashbook

Group Certificates (Payment Summary)


How do I generate a Group Certificate (i.e. payments summary) for my employees?

Detailed Description

Under pay as you go (PAYG) withholding, you must give each of your employees, workers and other payees a payment summary showing the payments you have made to them and the amounts you withheld from those payments during a financial year.

Note: In Cashbook, a Group Certificate is called a Payments Summary.

Click on the following ATO Website link for How to lodge your payment summary annual report.


  • Click on the Payroll toolbar icon.
  • Click on the Reports tab.
  • Click on the Payments Summary radio dial.
  • Select <All> for both Status: and Employee: unless reprinting an individual payment summary.
  • If you want to include a handwritten signature on each payment summary, you need to do the following in advance:
    • Write your signature on a piece of paper.
    • Scan the page and save it on your computer in a common file format: .bmp, .gif, jpg, or png.
  • Click on the Load Signature button.
  • Locate and click on your signature file.
  • Click on the Open button.


  • Your signature will appear in the text box.
  • If you want to exclude contractors, tick the Exclude Contractors check box.
  • If you want to have a totals summary included, tick the Include total summary check box.
  • Click on the Print button to print summaries.


Option 2: Print Payments Summary

  • This will preview to screen first.
  • Click on the printer icon button to print.
  • Click on the drop-down menu to select an export option, e.g. Export PDF.


Option 3: Export to ATO

  • Payment Summary Annual report (also known as EMPDUPE) can be lodged quickly and securely throught the ATO online portal.
  • To use file transfer you'll need an online security credential - either AUSkey or Manage ABN Connections (set up in my Gov) - so you can log in to an ATO portal. (Registering for AUSkey:
  • To create an EMPDUPE file simply click on the Export to ATO button.

  • Save file to a location will you be able to find easily.
  • Click on the Save button.


  • Click Yes to the following Confirm message:


  • Click OK to the Information message: ' Export Complete.'


Option 4: ATO Lodgement (NOT USED VERY OFTEN)

  • Click on the  ATO Lodgement button if you are using any type of media (e.g. USB/flash drive, floppy disk, CD-ROM, DVD) to lodge your Payment summary annual reports.

  • Print out Magnetic media information Payment summary annual reports.
  • Fill in form.
  • Enclose with all media lodged. 


Option 5: Amend Only

  • If you wish to reprint a payment summary for an individual employee, tick the Amend Only check box at the bottom of the screen.
  • Select an employee.

  • Click on the Print button



  • Payment Summaries can be re-printed as required and the ATO file can be re-genereated if necessary.


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