Group Certificates (Payment Summary)

How do I generate a Group Certificate (i.e. payments summary) for my employees?

Under pay as you go (PAYG) withholding, you must give each of your employees, workers and other payees a payment summary showing the payments you have made to them and the amounts you withheld from those payments during a financial year.

Note: In Cashbook, a Group Certificate is called a Payments Summary.

Click on the following ATO Website link for How to lodge your payment summary annual report.

• Click on the Payroll toolbar icon.
• Click on the Reports tab.
• Click on the Payments Summary radio dial.
• Select <All> for both Status: and Employee: unless reprinting an individual payment summary.

• If you want to include a handwritten signature on each payment summary, you need to do the following in advance:
  • Write your signature on a piece of paper.
  • Scan the page and save it on your computer in a common file format: .bmp, .gif, jpg, or png.
• Click on the Load Signature button.
• Locate and click on your signature file.
• Click on the Open button.

• Your signature will appear in the text box.

• If you want to exclude contractors, tick the Exclude Contractors check box.
• If you want to have a totals summary included, tick the Include total summary check box.
• Click on the Print button to print summaries.

Option 2: Print Payments Summary

• This will preview to screen first.
• Click on the printer icon button to print.
• Click on the drop-down menu to select an export option, e.g. Export PDF.

Option 3: Export to ATO

• Payment Summary Annual report (also known as EMPDUPE) can be lodged quickly and securely throught the ATO online portal.
• To use file transfer you'll need an online security credential - either AUSkey or Manage ABN Connections (set up in my Gov) - so you can log in to an ATO portal. (Registering for AUSkey: https://abr.gov.au/AUSkey/Registering-for-AUSkey/)

• To create an EMPDUPE file simply click on the Export to ATO button.

• Save file to a location will you be able to find easily.
• Click on the Save button.

• Click Yes to the following Confirm message:

• Click OK to the Information message: ' Export Complete.'

Option 4: ATO Lodgement (NOT USED VERY OFTEN)

• Click on the  ATO Lodgement button if you are using any type of media (e.g. USB/flash drive, floppy disk, CD-ROM, DVD) to lodge your Payment summary annual reports.

• Print out Magnetic media information Payment summary annual reports.
• Fill in form.
• Enclose with all media lodged. 

Option 5: Amend Only

• If you wish to reprint a payment summary for an individual employee, tick the Amend Only check box at the bottom of the screen.
• Select an employee.

• Click on the Print button

• Payment Summaries can be re-printed as required and the ATO file can be re-genereated if necessary.