How do I import my bank statement from a bank file?
This function is designed to save time in entering and reconciling bank account transactions.
Before using the import function, you will need to export the bank statement/transaction file (in CSV format) from your bank for the relevant bank account/s and date ranges, and save it to a convenient location on your computer, USB, or memory card etc.
A CSV is comma separated values file, which allows data to be saved in a table structured format. CSVs looks like any spreadsheet but with a .csv extension. Most bank exports will allow you to select this format when exporting transactions. If you are unsure if you have the correct file, that will come to light as you go through the import process - the information displayed will not make sense if you have the wrong format.
The Import Bank Statement window below will appear. Work your way through each of the steps on that window:
Step 5. Finalise the imported bank statement ... :
Note: If this screen is blank, please go Back to Step C (Step 2. Select date period ... ) and ensure the dates selected are correct (or simply tick Include all dates).
If the Customer/Supplier column is empty, you can either:
Add a Link between bank statement descriptions and a particular supplier/customer:
Note: Linking customers/suppliers to consistent portions of incoming transaction description will greatly reduce the time to process subsequent imports, as each customer/supplier can be assigned a default account and enterprise, which eliminates the need to enter any of this information as each transaction is processed.
Note: If required, tick the 'Ignore' checkbox (right click) to force the system to not include this transaction in the finalisation process.
Transfers between your bank accounts: