Regular (or Recurring) Transactions Setup

How do I set up a recurring payment in Cashbook?

Cashbook! provides a method of setting up regular transaction that can be processed automatically.

To setup a regular transaction/payment and be prompted to process this transaction, please complete the following:

Step 1

• Click on the Setup > Settings menu option.

Step 2

• Click on the Transactions tab.
• Tick the box Prompt to display Regular Transactions due when program starts.
• Click the OK button. 

Step 3

• Click on the Setup > Suppliers and Customers menu option.

Step 4

• Either,
  • Click on a supplier to select and then click on the Edit button. OR
  • Click on the Add button.

Step 5

• In the Basic Details tab fill in all the applicable information necessary for the transaction.

For Example:

Step 6

• Click on the Schedule tab.
• Fill in the:
  • Frequency (ie weekly, monthly, etc).
  • Next Due Date.
  • Number Remaining.
• Click on the OK button.

For Example:

Step 7

• When you next open Cashbook and a payment is due, you will be prompted by the following message, click Yes:

• You will automatically be taken to the Process Regular Transactions window.
  • Ensure the correct bank is selected..
  • Tick the Process check box next to the transaction.
  • Click on the Process button.
  • The transaction will automatically be added to Cashbook.

• Click Yes to the Confirm message: ‘ Are you sure that you want to process the n selected transaction(s) to bank …?’
• Click OK to the Information message: ‘Processing Complete’.

Note: This window can also be accessed by clicking on Transactions > Process Regular Transactions menu option.

Step 8

• To check the transaction has worked and is correct:
  • Click on the Cashbook toolbar option.
  • Select the appropriate Bank Account.
  • Check that the transaction is in the list.