Debtor Invoice Payments

How do I record payment of a debtor invoice?

If the debtor invoice has already been entered into Cashbook, you can skip the first 3 steps.

Step 1

Click on the Debtors toolbar button.

Step 2

Click on the Invoices tab and then click Add.

Step 3

Add in the details of your customer invoice then click the OK button.

Step 4

When the invoice has been paid, you can either:

• edit the invoice and record the payment details, and then also record a Cashbook payment
• record the details via a Cashbook payment and link to the invoice, so that you have a permanent link between invoice and payment

We recommend the second option, which is described from Step 5 onwards.

Step 5

To link the transaction to the invoice, make sure that the Transaction Type is Receipt (deposit).

Click on the Invoices button to choose from the list of unpaid debtor invoices.

Step 6

Left-click in the tick box under the heading P for the invoice that is being paid.

If only part of the invoice is being paid then you can enter the amount being paid in the column Amt. Paid.

Step 7

Click on the OK button to finalise the transaction.

Step 8

The transaction will then be an entry in your Cashbook.

And will now also be in your Paid Invoices.