PS Cashbook

Printing Cheques


How do I get Cashbook to print cheques?

Detailed Description

Cashbook provides a method of printing cheque payments in batches on pre-printed stationery. 

Transactions for which a cheque is required must be marked as such by ticking the Print Cheque Later checkbox in the transaction entry screen. 

Step 1

  • Click on the Cashbook toolbar icon
  • Click on the Add button to add a new transaction, or double-click on an entry (or single-click and click on the Edit button) to edit it.

Step 2

  • Enter the relevant transaction details making sure that the transaction type is Payment.
  • Tick the Print Cheque Later box to be able to print the cheque for this transaction.
  • Click on the OK button to save this transaction.

Step 3

  • Click on the Transactions > Unprinted Cheques menu option.This will display a list of all cheques that have been marked as "Print Cheque Later".

Step 4

  • Make sure that all cheques to be printed are "ticked" - right click to "toggle" this tick on/off.
  • If a remittance advice is required for payments (to be e-mailed or printed), make sure the printer icon is displayed in the "Remit." column next to each relevant payment. Use right click to "toggle" this tick on/off.

NOTE: Payments with no tick will not be printed and will remain on the unprinted cheque list for later processing.

Step 5

  • Make sure the cheque stationery is correctly loaded in the printer
  • Click the Print button.
  • Check that the first cheque number to be used is correct and that the form alignment settings are correct.

Step 6

  • After printing you will be prompted to remove the printed cheques  from the list of unprinted transactions

Step 7 

  • To permanently remove a payment from the unprinted cheque list, go to the cashbook listing screen and edit the transaction and "untick" the Print Check Later checkbox - click on the OK button to save.
  • If you need to re-print a cheque (due to printer malfunction, etc.) you can simply edit the relevant transaction from the cashbook listing screen and tick the Print Cheque Later checkbox on the entry screen. Then go to Transactions/Unprinted Cheques and print the cheque again.


NOTE: Cheque stationery must be standard sized cheques - contact Practical Systems for details.

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