How do I process transactions already imported automatically via PS Bank Feeds?
Once you have successfully completed the PS Bank Feeds setup requirements, your transactions for the requested banks will start to flow into your Cashbook each time you open it. These transactions can be made visible and processed via the following steps:
Note: remember to click on the down arrow next to the Reconcile To window and select the date you want to reconcile to. If the list of transactions is already displayed when you change this date, the list will be re-built.
There are 3 tabs to help you process a transaction correctly:
A cheque was written on the 05/03/2014 and entered into Cashbook. The cheque was not presented until 16/03/2014. ie 16 days difference. In order to accommodate this date difference, the No. of days grace to show matches can be changed by clicking on the up arrow to increase the date range. Similarly, click on the down arrow to decrease.
Example 1: Accepting the imported bank transaction description for a Customer/Supplier. You will then need to manually add other details (eg. Reference, Description, Account).
(Note: Setting up a Customer and Supplier name, allocating Defaults such as Reference and Account will speed up this importing process.)
Example 2: Entering your own Customer/Supplier description (this will not add this to the Customer or Supplier list). You will then need to manually add other details (eg. Reference, Description, Account).
Example 3: Add a new Customer and Supplier by clicking on the button.
Example 4: Select a Customer or Supplier from the drop-down list by clicking on the button.
Example 5: Automatic selection due to linkages previously set up.
The balance line appears at the bottom of the transaction list, as follows:
Refer to the following screen shot:
The Record button. This will only be visible if the Closing Statement Balance = the Reconciled Balance and the Reconcile To date is not after the end of the financial year. Click on this button if you want to process all the imported transactions with a green tick. Once you click on this button, you will be presented with a screen similar to the following: