Employee Leave entries

How do I enter leave for an employee?

Annual Leave or holiday pay allows an employee to be paid while having time off from work. All empoyees (except for casual employees) get paid annual leave.
All permanent and part-time employees are allocated so many weeks of annual leave (normally 4, but not necessarily), based on their ordinary hours of work.
Annual leave accrues progressively and therefore an employee does not have to qualify for a minimum length of service before being able to request to take annual leave (but dependant on contracts signed).

Sick leave (or personal/carers leave) provides an entitlement should the employee suffer a personal injury or illness or need to provide care support for an immediate family member.
All employees except casuals are entitled to paid sick and carer's leave.
A full-time employee will accrue around 10 days per year, dependant on contacts signed.
Part-time employees receive 10 days on their normal hours of work.
An employee will continue to accrue personal/carers (sick) leave indefinitely and it does not expire, unless employment is terminated.
Unused personal/Careres (sick) leave is not paid out on termination of employment.
For more details on Sick Leave please click on the following link: Sick Leave Entry.

 
Long Service Leave becomes an entitlement to an employee once they have completed a certain number of years of service.
When employment ends before an employee has worked the total number of years needed to get the full long service leave entitlement, they can sometimes get paid out part of their long service leave, pro-rata (entitlements are covered by the state or territory law in which the employee is employed).
 

To enter leave records in Cashbook:

• Click on the Payroll toolbar icon.
• Select an employee by clicking on the employee (the record will be highlighted in blue)
• Click on the Select Employee button.
• Click on the Leave Records tab.
• Select Leave Type, (ie. Annual, Sick, Long Service or Special).
• Date Commenced will already be entered, (See Employee Details).
• Annual Entitlement (the number of days will depend on what Leave Type, for eg. Annual Leave - 20 days, Sick Leave - 10 days).
• Leave Measure in eg. Hours, Days, Weeks. (Note: Once you choose this option, eg Days, if you later change this to another measure eg. weeks, Cashbook will not automatically re-calculate each of your leave entries. You will have to manually recalculate these yourself.)

Your Anniversary Date is the date you commenced employment. On this date each year you will receive your annual leave or sick leave entitlement. It is important to add this when leave is due, if it is not added automatically

• Click on the Add button.
• Add the transaction detail.

2 examples:

• Click on the OK button.
• Transactions will appear in the Leave Records window as follows: