PS Stockbook

Archiving animals


How do I archive animals, to remove them off my Current Animals list?

Detailed Description

Animals that have been made inactive are available for archiving i.e. animals must be made inactive before you can archive them

To make an animal inactive select the animals you wish to dispose of > Select EventsSale/Death/Disposal 

Once an animal is made inactive they will be put on the Animals Waiting to be Archived list. This is a procedure that removes the animals from the current animal listing, thus keeping this list as small as possible, making filtering and reporting faster.

Step 1.

  • Click on Utility > Animals Waiting to be Archived menu option.

Step 2.

  • Once you have the list of archivable animals displayed, simply select the animals that you want to archive (and note that you can also pre-select the animals to be archived from the current animal listing when the Include Inactive box has been ticked).
  • Click on the OK button.
  • Click Yes to Confirm message: 'Please note that once these animals have been archived they will be unavailable for many reports. If required for reporting, they may need to be retrieved from archived status. Archive selected animals (X)?' (X = number of animals)
  • Click Yes to Confirm message (if received): 'You currently have the main animal list open. All selections will be cleared after archiving. Proceed?'
  • Click OK to Information message: 'Archive Complete'.
  • Click Cancel/Exit button.

Selecting animals for archive:

  • A green background means that you have selected an animal.
  • You may select animals in a contiguous group by clicking on the first animal in the group, holding down the Shift key and then clicking on the last animal in the group.
  • Individual animals may be selected or deselected by holding down the Ctrl key and clicking on the animal.
  • You can also select animals (inactive ones) on the main list screen before clicking on this menu option and those ones will be selected (green background) on this list.
  • You can also use the Select All and Deselect All buttons.
  • Animals that have been added through the Fast Build Pedigree Tree option appear in maroon italics. Once you have finished adding "pedigree only" animals, you should archive them.


To view your list of archived animals:

  • Click on the Animals > Archived menu option.
  • If you have accidently archived an animal, click on the animal/s to highlight and then click on the Make Current button below.

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