Payroll - Add an Employee

How do I add an employee to payroll?

• Click on the Payroll toolbar icon.
• A list of employees will be displayed.
• From the Employees list box in the Payroll screen
• Click on the Add Employee button.

• Click on the Employee Details tab and enter details as applicable:
  • Name - enter first name then surname, e.g. John Doe.
  • Address details
  • Contact information - e.g. telephone , mobile, email.
  • Id./Number - Optional. i.e. an employee number.
  • Award/Classification - Optional, e.g. Shearer, Station Hand, etc.
  • Status - e.g. casual or permanent.
  • Date Commenced
  • Birth Date
  • Gender - e.g. Male or Female.
  • Tick the Add Pay Transactions to Cashbook box, if you want your wages payroll transactions to also be added Cashbook when recorded.
  • Click on the following link for step-by-step instructions on how to set up wages and superannuation accounts in Chart for payroll.

For Example:

• Click on the Tax and Super tab.
  • Select Tax Scale from the drop down list.
  • Enter any amount for Extra Tax or Rebate (-) per pay period. Enter as a negative number for tax rebate amounts.
  • Tax File Number (TFN)
  • ABN (Australian Business Number) - if applicable.
  • FBT Amount for Payment Summary, if applicable.
  • Reportable Employer Super Contributions Amount for Payment Summary - this is where total amount of Salary Sacrifice is added, so it appears on the PAYG Payment Summary.Click on the following link for more information: Salary Sacrifice - Adding to Payment Summary.
  • Employer superannuation Rate % - e.g. 9.5% For Current
  • Superannuation Fund Name - select from drop down list or click on + button to add. Click on the following link to Add a Superannuation Fund (Superfund Lookup).
  • Superannuation Member No.
• Click OK to save.

For Example:

• Click on the following link to Setup default pay/rates for an employee.